Feature available only with the add-in
This feature allows users to choose their own default signature (i.e., the signature that will be automatically inserted in every new email and/or reply/forward) from among the signatures provided by their administrator.
How do I enable this feature?
The administrator can enable or disable this feature from the “Default Signature” section on the Features page.
Once enabled, all users can take advantage of it immediately.
If it is disabled, the default signature set by the administrator will apply to everyone again.
How can a user set their default signature in the add-in?
For new emails :
Open the add-in's task pane
Click on the “New Emails” folder
Hover over a signature > click “Set as default signature”
For replies/forwards :
Open the Add-in task pane
Go to the “Replies/Forwards” folder
Hover over a signature > click “Set as default signature”
What You Need to Know
Only one default signature is allowed per context (new email / reply-forward)
The two contexts are independent: you can choose a different default signature for new emails and for replies/forwards.
Only public signatures can be set as default (not internal signatures)
The signature chosen by the user takes precedence over all others, regardless of their priority or creation date. If the admin assigns a new signature, it will not automatically replace your choice
The admin’s previous priority signature remains accessible in “Other signatures” with the note: “Previous default signature set by your administrator”
How are signatures organized in the add-in?
Signatures are divided into two separate folders to make it easier to see the different signature variations that the administrator has defined for each context
Signatures for new emails
Signatures for replies/forwards
What happens if no Reply/Forward signature is assigned to me?
If no Reply/Forward signature is assigned, the behavior remains the same as it is today: the “new email” signature is automatically inserted when replying to or forwarding an email.
I see the “Signatures/Replies/Forwards” folder, but the signatures appear to be empty?
Some Reply/Forward signatures may be intentionally left blank, depending on your administrator's settings (so that no signature is visible when you reply to or forward an email).
A message will notify you of this directly in the add-in.
#addin #add-in #signature by default# #users
